Having your own copy of the articles you have written for your website is one good strategy to keep track of everything. Sometimes, it’s hard to remember every topic that you uploaded, especially if the website template you are using doesn’t allow you to backtrack the blogs you wrote years ago. That’s why I use a content tracker spreadsheet.
This is where the importance of owning a good content template comes in. It’s very easy to forget what articles you actually have uploaded and made public; let alone all the content you have saved in drafts.
A good content template spreadsheet is something that you need if you want to be a successful blogger in this industry where competition is very stiff.
Having a good spreadsheet is also good for keeping a track of your finances and ongoing outsourced jobs plus many other factors.
The biggest reason I keep a good content spreadsheet and use it religiously is for when I ever come to sell a site.
Last year, I sold two sites and the first thing the new buyers asked me was:
‘How much content do you have, and how many words. What topics have you covered and how can I see them all?’
Wow, I had not thought of that and had to quickly go through my entire content on both sites and add them to a spreadsheet manually. It was very time consuming but without this, the new buyers were going to drop out of the sale.
I now make a spreadsheet for every niche website I have from day one and fill it in every day. Without fail!
I live and die by my content trackers.
Why Having a Content Template is Important
1) A content template helps you track your blogs
Basically, a content template can help you keep track of your published content. Tracking the content you publish is important so that you can avoid plagiarism, especially when you are planning to sell your website.
Once your site is put under a new owner, the content and blogs are not considered as your own anymore. It’s vital that you have a list of what you wrote before in order to avoid complications especially when you are looking for something new for your new website.
2) It helps you become an organized blogger
Being an organized blogger is the best thing ever. Not everyone succeeds in becoming a blogger who stands out. One way you can survive the stiff competition is by being aware of the articles you wrote, so you can claim your ownership of them.
If you have a content tracker spreadsheet saved on your computer, you can easily search for the topics you want to check and compare them to other content or website that you think is copying your ideas. being an organized blogger will help you discover the websites that are trying to steal your content!
3) It serves as your guide whenever you want to update your content
How will you be able to update your content if you are lost on track? One good thing about having your own content tracker is that it serves as your guide to do updates. With this tool, you can easily search for the articles you want to update.
The rows and columns provide you with enough information so you can easily find the content in your blog. You don’t have to scroll down or browse your website for the whole day just to find the article you are looking for. It’s pretty easy to find the date of publishing if you have a content tracker spreadsheet to hand.
4) You can get good topic ideas if you have a list of what you wrote already
If you are someone who does content writing seriously, a content tracker spreadsheet is your best friend. If you list down all your topics and articles in the spreadsheet, you will have a good overview of what’s published already. You can then start brainstorming new topics that are not yet in the template. This means that with the help of this excel sheet, you can think of good topics to write without thinking too much about it.
5) It’s for record-keeping
Finally, having a content template is like running a business. You need it for record-keeping. Your articles serve as your inventory and you need to somehow maintain a list in order to check if you are writing the right number of articles for the month.
You will be needing this tool when you are selling content or websites. It’s best if you can keep something for yourself every time you serve your clients. In this way, you can promote the originality of your blogs regardless of the date and time you wrote them.
You can also keep track of wordcount and cost per article and an overall view of the money you have spent on the content. Again, great information to work out the ROI on each article and the website in general.
Where can I get a good content template?
It’s very easy to get a good content template for your blogs. You can simply use Excel Spreadsheets and make your own with all the tabs and columns you need.
However, if you’re not very familiar or good with things like that, I’m happy to share the spreadsheet I use for FREE.
No, Email subscriptions or Fees!
I have developed a simple and easy to use spreadsheet of my own and I want to share it with you. You can click the link below to download so you don’t have to worry about how you can organize your content and articles.
You don’t have to start from scratch. You can use my format if you want to save yourself from the hassle of creating your own content template.
What Other Benefits can I get from Using a Spreadsheet?
On top of having a tool that can help you organize your content; your spreadsheet could also be customizable depending on your taste and preference. You can add colors, adjust the size of the rows and columns, and put borders within each sheet. If you have spare time to go through the details, you can also attach pictures that can motivate your soul as a blogger. Becoming successful in this industry also relies on how you inspire yourself as a blogger.
The FREE content tracker I have provided a link to download is very basic but perfect for anyone with a small to medium niche website. Anywhere from 1-1000 article can easily be tracked and recorded on this spreadsheet.
If you would like to create something more customizable, I suggest learning how to use Google Sheets or paying someone to do this for you.
I found a great Youtube video Tutorial on how to create your own Content spreadsheet which I have added below.
These content templates should be versatile and can grow as your business grows. You can also use them for your own finances. I know that QuickBooks and TurboTax are popular software for bloggers who want to keep track of their earnings.
But, if you don’t want to use them, you can settle to a conventional way to keep a record of your earnings. You can use the same content template. Just create another sheet tab and use a format you are familiar with. Organize the sheet and use formulas and graphs to make it more appealing and easier to use.
Also, your own content template can be used as a calendar. It’s easier to make your own calendar in a spreadsheet because of the grids and borders in it. Plus, if you are using the same template for your content, websites, and blogs, it will be easier for you to access your schedule related to your tasks. With this type of content template, you can be more organized by using a calendar placed in the same content tracker you have.
Conclusion: Why Do You Need a Content Tracker Spreadsheet?
The benefits of having your own content template are endless. You just have to be resourceful to discover the best things that it can do for your life as a blogger.
My intention was to never sell a website but when the offer comes, you’ll be glad you have all your content organized and in one place. It can increase the value of your website and attract more buyers.